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Sr. Executive Assistant/Office Manager


Duluth, GA, US
  • Job Type: Full-Time
  • Function: Administration
  • Industry: Insurance
  • Post Date: 09/12/2023
  • Website:
  • Company Address: 3190 Northeast Expressway NE, Suite 120, Atlanta, GA, 30341

About Codoxo

At Codoxo, formerly Fraudscope, we’re on a mission to make our healthcare system more affordable and effective. Our Forensic AI Platform uses a patented algorithm to identify problems and suspicious behavior earlier than traditional techniques which helps ensure our scarce healthcare dollars go to real patient care.

Job Description

This position is a hybrid opportunity working out of our Atlanta office on Tuesdays and Thursdays with additional days in the office as needed based on on-site activities.  


Of the $3.8T we spend on healthcare in the United States annually, about a third of it is estimated to be lost due to waste, fraud and abuse.  Codoxo is the premier provider of artificial intelligence-driven solutions and services that help healthcare companies and agencies proactively detect and reduce risks from fraud, waste, and abuse and ensure payment integrity. Codoxo helps clients manage costs across network management, clinical care, provider coding and billing, payment integrity, and special investigation units. Our software-as-a service applications are built on our proven Forensic AI Engine, which uses patented AI-based technology to identify problems and suspicious behavior far faster and earlier than traditional techniques.


We are venture backed by some of the top investors in the country and were recognized as the 329th fastest growing company in the US by Inc 5000. 


Job Description:


The ideal candidate will be a self-starter, who’s mission is to stay five steps ahead of their leader, tracking all the administrative details, and clearing the path for him to make his greatest contribution to our business. You will be a key asset to the CEO by anticipating needs at an exceptionally high level. 

This is a dual-role involving C-Suite executive support and office management responsibilities at Codoxo, Inc.  For this role, you’ll need to commute to Duluth, GA. 


The successful incumbent is an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.


This candidate brings enthusiasm to the office, offers new ideas, and is expected to perform the following responsibilities while operating at a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the CEO.



  • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
  • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
  • Manage food delivery into the office for events and meetings.
  • Shadow CEO during meetings to take notes and turn them into action items that are tracked and are followed up.
  • Prepare bios/briefings on people CEO is going to meet.
  • Manage CRM and make updates.
  •  Responsible for management of the office, which includes but not limited to working with landlord in managing repairs, issues, etc. 
  • Responsible for the facilities' day-to-day operations (such as distributing building access keys and back-up to security access cards, etc. in conjunction with internal security team members).
  •  Light project coordination and accounts payable duties.
  • Supervises and coordinates overall administrative and office activities. 
  •  Supervises the maintenance of office areas and housekeeping of office facilities, including management of 3rd party providers such as the cleaning crew.
  • Maintains the inventory of office supplies and places orders when necessary.
  • Maintaining adequate break room supplies of drinks and snacks for employees/visitors.
  • Coordinates and makes reservations for internal meeting logistics related to all employee meetings, catering, hotel, etc. 
  •  Meeting coordination including travel, hotel, food for internal meetings, prospect visits or other company-related events.



Preferred Experience:


  • Minimum of 5 years as an executive assistant supporting C-Suite and office management experience preferred.
  • Minimum of 2 years in a start up environment.
  •  Event planning and coordination highly desired.
  •  Working knowledge of office processes.
  • Critical thinking capability and problem-solving skills.
  •  High level of professionalism and a strong ability to relate to people at all levels.
  • Project coordination skills with ability to forecast and plan.
  • Effective interpersonal communication style particularly with Board members, executives, and senior level staff.
  • Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities
  • Proven ability to prioritize and manage multiple tasks simultaneously with little direction.
  •  A bachelor’s degree is preferred



Benefits for You:


  • Health, Dental, and Vision insurance with 100% employee premium coverage, 50% dependents
  • Unlimited PTO
  • Hardware stipend for any home office work
  • Professional Development stipend
  • 401K Match
  • Equity Program



We are an Equal Opportunity Employer:


Codoxo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment.

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